How to beat Zoom’s minute limit – The Big Tech Question.Joining The Zoom Meeting – Wuffing Education
If the host needs to leave but the meeting should carry on, they can assign the host status to another participant — but enabling co-hosts has to be selected first in the “Meetings” tab and can only be selected by subscription holders. Alternatively, you can leave the meeting or end the meeting for all. Now that the basics have been covered, there is a range of settings and features that more experienced users might want to use.
Let’s head back over to the web portal to run through a few options. If you are using the desktop application , you can quickly access this area by going to “Settings”. If you have a Pro, Business, or Enterprise plan, you can take advantage of the webinars option. Webinars can be set up that broadcast to up to 50, view-only attendees at a time.
Screens, video, and audio can be shared; chat sessions between attendees and panelists can be hosted, and webinars can be run on either a pre-registration or open basis. In , Zoom introduced the option for enabling language interpretation. Up to 20 participants can be designated as interpreters during a Zoom session, and they can create their own audio channels for participants to select in their preferred language.
Virtual backgrounds can be used to hide the chaos and clutter of your home. There are specific hardware requirements, which can be accessed here. Most modern PC setups should be able to manage — but the virtual background, either made up of images or video, works best with a green screen and uniform lighting. There is also “studio effects,” a beta service for adding filters. To set up a virtual background, go to the desktop app, “Settings,” and choose “Virtual Background.
You may see a warning that says your hardware isn’t good enough — but give it a go, anyway. This is a useful option if you are canvassing ideas or soliciting feedback and it comes with different annotation options, including text boxes, arrows, and more.
The “spotlight” is a form of highlighter which can be used to bring user attention to a particular area or point. This can be enabled under in-meeting settings. Notes can be added to a virtual whiteboard and shared screens. When software is popular, scammers come out of the woodwork to try and find a way to capitalize.
Zoom is no different ; the appearance of scammers jumping into unprotected meetings and posting malicious links and pornography has given rise to the phrase “Zoom-bombing. Zoom has published a guide on how to prevent gatecrashers from disrupting your meetings, including pointers such as:.
Zoom Rooms is a more advanced software offering available on a subscription basis. Zoom Rooms, an option for business owners, combines audio conferencing, video conferencing, and wireless screen sharing. A PC running Zoom Rooms is the bare minimum requirement, but iPads, TV displays, external speakers, cameras, and microphones can all be integrated within one room.
Zoom’s App Marketplace is worth investigating if you’re looking to implement more features in Zoom Meetings or Zoom Rooms. Apps can be integrated including the Otter. Zoom has you covered.
The tool offers a feature called Touch Up My Appearance , which is a filter that smooths out your skin. You can try it out as well as set it up before joining a meeting.
It only takes a few clicks to get the job done. Also: How to look your best for webcam meetings. However, keep in mind that only a meeting host can use this feature. Related: The best USB microphones. Changing your name is a breeze, and it might actually be fun for those less casual meetings. It could also help you look more professional to change your name to something more official. Zoom will show you a maximum of 49 participants on a single page. If there are more people in a meeting, you can click on the arrow to move to the next page.
Also read: How to help others set up Zoom remotely. If you like this option and want to use it, we suggest enabling it by default before heading into a meeting.
When giving a presentation with Zoom, you often have to share your screen. The problem with this is that the people in the meeting will see the apps you have installed on your PC, the tabs you have open in your browser, as well as other data that you may not want to share. Luckily, Zoom has a solution. Also read: How to use Whiteboard on Zoom. You can choose only to share a part of the screen, which provides you with a bit more privacy.
For example, you can share the content in your browser but cut out the bottom and upper parts that reveal the apps in your taskbar and the tabs you have open. When you join a meeting, do you want your mic and camera to be turned on or off by default?
I keep mine off and only turn them on when needed. If you plan to use a virtual background , check that this works properly prior to the start of the meeting in the Zoom Preferences screen click on Virtual Background. This is also a great time to make sure that you don’t have any strange filters installed no matter how funny they are.
Yes, it’s a good idea to keep Zoom updated, but I’ve had updates take a long time to download and install, I’ve had updates mess with settings, and I’ve had updates fail and leave me having to uninstall and reinstall Zoom. If you’re Zooming from a laptop , have it connected to the charger where possible.
Video conferencing is very demanding on the hardware, and the last thing you want is to be left scrabbling for power. Also: Best video conferencing software for business: Microsoft Teams plus eight more Zoom alternatives. Another added advantage of having the laptop on power is that you can bump up the screen brightness if you find that your face is hidden in the shadows.
Pro tip : Have an app in the foreground that has a white background to boost the effect! Facebook, Twitter, email, and the like are all distractions, and people on the other end of the meeting will be able to tell if you are distracted by things.
Close anything that’s not needed. It throws in other benefits, such as the ability for the host to manage users and storage to record meetings. He was once Deputy Editor of Mail Online and remains in therapy to this day. Email Barry at barry bigtechquestion. This site uses Akismet to reduce spam. Learn how your comment data is processed. Please advise solution for this.. For now, It is not possible for a basic user to become an alternative host. No, no, no, no, no, no, no, no, no, no, no, no there’s no limit
Zoom Interviews How to Prepare for your Virtual Interview
If you select it, you can then choose how often the meeting needs to be repeated — whether daily, weekly, or monthly, and how many times during a day you want the meeting to repeat. The short answer is: you must do so manually.
There are two ways to do this: through calendar invites, or via your own email account. If you wish to invite others through a calendar, links to Google Calendar, Outlook Calendar, and Yahoo Calendar are displayed once your meeting has been saved. Alternatively, next to the “join URL” link on this screen, there is an option to “copy this invitation. See: Want to be a developer? These are the coding skills that can get you hired.
Clicking on this page element brings up a screen with all of the important information required for the meeting, including the URL, of which the meeting ID is already embedded. Copy this to your clipboard, open your email client, paste the details into a new message, and invite away. So, in short, all participants need is the meeting URL , date and time , and a passcode.
If you want to try out features before bringing other people in, create a test meeting at this stage and select “Start this meeting. The first prompt, in either case, will ask you to join with computer audio if you are on PC, and will also give you the option to test your speaker and microphone.
At the top right of the meeting window, you can choose to go full screen. We are now going to go over the basic settings you need to know about in meetings for management purposes. If you are using an external microphone, speaker, or camera, open up the arrow tabs next to these options to choose which equipment you want to use external or inbuilt. Moving on, the ” Manage Participants ” tab is particularly important. Under this tab, you can find ” invite ,” which is useful if you’ve forgotten to bring someone into a session.
Clicking this option will bring up a box with everyone connected to the meeting. In the interests of privacy, however, hosts and other participants cannot control individual camera feeds. A handy feature to note here under ” Security ” is ” lock ,” which stops anyone else from joining an active session. Different views : You can pick one of four view options — but this only impacts how you view a meeting, and not others.
By default, Active Speaker is the default video layout — in which the person talking is ramped up to a larger screen — but there is also a gallery layout that brings in every participant on one screen through a grid, an ” immersive ” view that puts participants in the same ‘room’ through a virtual background, and a floating thumbnail option. The ” Share Screen ” tab allows you to share your PC screen with others, including your full desktop, browser, or open applications, and also permit others to share their own screens simultaneously.
Now, let’s talk about messaging. The ” Chat ” tab on the main bar is designed for users to type out questions and messages, as well as share files either hosted by cloud storage providers or stored directly on your PC, as long as the “Send files via meeting chat” option in Account Settings has been enabled.
As a host, you can also select the ” The final tab of note is the ” Record ” option, which you may want to use if you are discussing work matters and want to save the session in order to email a copy of it to others later. By default, no one except the host can record a session unless the host gives permission to do so.
Zoom will show you a maximum of 49 participants on a single page. If there are more people in a meeting, you can click on the arrow to move to the next page. Also read: How to help others set up Zoom remotely. If you like this option and want to use it, we suggest enabling it by default before heading into a meeting.
When giving a presentation with Zoom, you often have to share your screen. The problem with this is that the people in the meeting will see the apps you have installed on your PC, the tabs you have open in your browser, as well as other data that you may not want to share.
Luckily, Zoom has a solution. Also read: How to use Whiteboard on Zoom. You can choose only to share a part of the screen, which provides you with a bit more privacy. For example, you can share the content in your browser but cut out the bottom and upper parts that reveal the apps in your taskbar and the tabs you have open.
When you join a meeting, do you want your mic and camera to be turned on or off by default? I keep mine off and only turn them on when needed. This prevents any possible background noise coming from my end because of my neighbors mowing their lawns or cars passing by. Whenever you want to speak, you can signal it to the host by raising your hand virtually. The host will then give you the floor to talk or ask questions.
This is a great feature that prevents multiple people from talking at once. More: The most common Zoom issues and how to fix them. When recording a meeting, we advise you to do it to the cloud. Recording to the cloud is a good idea because you can share a recording with ease, allowing employees who missed a meeting to check it out later on. There are plenty of other options.
You might like one of those alternatives better. Must read: Don’t repeat the UK government’s Zoom mistakes. Over the past few years, which has felt like decades, I’ve done many hundreds of Zoom meetings for work and play as well as using it for work, I also teach a few yoga classes using Zoom , and I’ve made a lot of mistakes.
If you’re relying on Wi-Fi, make sure that everything is good before starting the meeting. I usually disconnect and reconnect and check the signal strength prior to a meeting. Buried in Zoom’s Preferences is an Audio tab where you can test the mic and speakers. I suggest checking these before every meeting. If you are in a noisy environment, the Suppress background noise settings might be able to alleviate some problems.
Pro tip : I suggest carrying out a test meeting to play with the settings to find what is optimal. Again, Zoom’s Preferences screen is the place to do this — click on Video.
Look at the lighting and composition no one wants to spend the whole meeting looking up your nose. Email Barry at barry bigtechquestion.
This site uses Akismet to reduce spam. Learn how your comment data is processed. Please advise solution for this.. For now, It is not possible for a basic user to become an alternative host. No, no, no, no, no, no, no, no, no, no, no, no there’s no limit Barry Collins bazzacollins. Like this: Like Loading